Coordinator's Corner

News from MDE - Early Learning Services

Hope You Had a Great 2016-17 School Year!
We hope everyone had a great school year! With the legislative session almost over and no budget agreement, things are unsettled around here. With that being said, we feel like we have made some important progress this year. Below are some helpful updates from your colleagues in early learning at MDE. See the MDE Contacts tab if you need to reach us. See the Old News tab for previous updates.

Birth Certificates
We have received some inquiries regarding student birth certificates. The Student Support Data Collection page of the MDE website contains a useful document that addresses this issue: SSDC Immigrant Children and Youth User Guide. Go to the SSDC page and scroll down to find the document.
Below are a couple more useful documents:
Fact Sheet: Information on the Rights of All Children to Enroll in School
Click Here
Information on the Rights of All Children to Enroll in School: Questions and Answers for States, School Districts and Parents
Click Here

Contact Lists (make sure your contact information is correct)
Email is our official method of communicating with you. If you are the coordinator or official contact for an early childhood program, please make sure your contact information is listed in MDE-ORG. Go to the Data-Submissions-to-MDE page for more information, or this page on the MDE website
It is important that your contact information is here because the ELS Directory will not be available in the future. In the meantime, however, please make sure your contact information is accurate in the Directory too.

Early Childhood Family Education
Are you in the process of completing your Community Needs Assessment (CNA)? When submitting your CNA for the Annual Report, approach it like a School Board member or legislator is reading it. A good source of data for your CNA is the EC Longitudinal Data System. More information and resources are on the ECFE-Needs-Assessment page.

  • Speaking of Annual Report, the Early Learning Services Data System is now open.

2017 Parenting Education Symposium Showcase your parenting education programs/services and learn about others. Click here for event website.

The Minnesota Oral Health Project has been in existence since 2013 in Greater (rural) Minnesota. Its objectives are to increase oral health literacy regarding the development of childhood cavities and their prevention and concurrently to decrease the incidence of cavities in the high-risk children in rural communities. We offer oral health presentations to ECFE parent groups or to ECFE coordinator groups. We also offer a ready-made power point for coordinators to use for parent groups. Oral health is very important to the overall health of young children and good habits started in young children often result in good habits as adults. You can contact Cris Gilb, Executive Director, at moc.liamg|67bligsirc#moc.liamg|67bligsirc or Dr. Amos Deinard, Medical Director, at ude.nmu|100anied#ude.nmu|100anied. Please consider inviting them to your ECFE group.

Early Childhood Longitudinal Data System (ECLDS)
Reminder to utilize this great resource: Click Here for ECLDS

Evaluating Early Childhood Program Access: An Analysis of Participation Data for Lower Income Children, Children of Color and American Indian Children from the Minnesota Early Childhood Longitudinal Data System
Click Here, Children's Defense Fund Minnesota

Early Childhood Screening
Next Live full day ECS training: 9/28/17 Proctor, MN, Also, Owatonna, fall 2017 watch for email registrations coming soon.

ECS Resources: or: ECS District Webpage
Online training modules: Outreach and Program administration- 20 minutes each
Link to ECS Statute and Rule, all forms, translations and links to MDH ‘All instruments at a Glance”
Download “Screening Toolkit” power point and ‘notes for slides’ for Developmental and Social Emotional Screening and Referral. Share slides that are most helpful for your program.
ECS Parent Video 5 minutes—For other languages click right side of above webpage for ECS parent video (older ECHO version).

Measles Questions? MDH updated information: MDH Measles information
Up to date recommendations for parents, caregivers and health professionals.
This information changes frequently, you may want to bookmark it.
Under resources, see posters.

Head Start Partnerships – Many districts collaborate to receive copies of completed Head Start screenings for children who will attend their district. When “MARSS PS code 43” is assigned for these screens, then the district is free to screen the many other children who have never been screened. Head Start obtains a release for local school districts when families register. Contact the Head Start in your area to see how you may collaborate together to meet the screening needs in your community.

Head Start: Simulation talking with families about developmental concerns
An online resource for orientation, training, professional development in how to best engage families in conversations about developmental screening and referrals. You may hear from the parent/child, then select your response as you use a relationship building approach, and then see how you are doing on a ‘relationship meter’ in real time or seek feedback from a virtual coach. Although created for Head Start, district ECS programs may benefit from using this as part of continuous quality improvement…

Early Learning Scholarships - Pathway II
Early Learning Scholarship Pathway II Updates May 2017:

  • Please ensure your school district is on track to spend down fiscal year 2016 dollars by June 30, 2017. If you have funds to spend, Amanda Varley sent you an opportunity for a one-time enhancement. You may only invoice for dollars if you have a child you are serving who is still active on a FY2016 Pathway II scholarship.
  • Be sure to award 100% of your FY2017 Pathway II funding by June 30, 2017. You may award now who will be starting your program in the fall, but they will need to be entered in ELSA with an award date by June 30, 2017.
  • Finally, make sure you are planning for any potential staff changes in either the Scholarship or Payment Approver roles in ELSA. Work to get any new staff approved.

As always, send any questions to su.nm.etats|IIyawhtaP.EDM#su.nm.etats|IIyawhtaP.EDM. ELSA specific questions should go to su.nm.etats|ASLE.EDM#su.nm.etats|ASLE.EDM.

Early Learning Standards
Revised Early Childhood Indicators of Progress: Minnesota’s Early Learning Standards (ECIPs)
Click Here or

Revision of the Early Childhood Indicators of Progress: Understanding the Revision and the Opportunities of the New Standards
St. Cloud Tech High School, 122 S 12th Ave, St. Cloud, MN 56301
Monday, June 19, 2017, 9 a.m. to 2 p.m
With questions, please contact su.nm.etats|noslen.neeliE#su.nm.etats|noslen.neeliE

Family Engagement Professional Learning Modules
A new professional learning tool is now available for districts.
Go to the Family Engagement page on the parenting education wiki.

Knowledge and Competencies for Early Childhood Administrators
Hopefully everyone has completed their 2016-17 Regional Networking Group project. We really need your real-world experience to help generate competencies. When complete, this will be a valuable tool for coordinators (it will help with professional development, planning, recognition of complexity of the role of coordinators, etc.).
More information on the project is also on the regional networking group page.
Mike will gather and refine information. Then, along with coordinators, we will meet in late June to go through each indicator. Hope to get first draft of document to the field this fall.

Legislative Updates
A new School Readiness Plus program created for FY 18 and FY 19 only.

Early Childhood Family Education (ECFE) allowance remains linked to General Education formula allowance.

  • ECFE allowance increases from $139.54 to $142.32 for FY 18 and $145.18 for FY 19 and later due to formula allowance increase.

New Reference Guides for Getting Student Names Right
Getting a student’s name right is the first step in welcoming him or her to school. For students whose home language is not English, properly recording their information can be more difficult for school personnel who are not familiar with different naming conventions.
A new set of reference guides from Regional Education Laboratory (REL) Northwest can help. The Getting It Right: Reference Guides for Registering Students With Non-English Names guides provide districts with guidance for entering students’ names in school, district, and state databases.
Incorrectly entering student names can mean that the same student is listed in different ways in various databases and can lead to incomplete records. Students who are eligible for services (for example, English learner support) can end up being unidentified or overlooked.
The printer-friendly guides include easy-to-follow tips and guidelines for registering students with home languages of Cantonese, Punjabi-Muslim, Russian, Somali, Spanish, Tagalog, Ukrainian and Vietnamese. For each home language, the guides provide information on the typical number of given names or family names, the order of the names, and where the names might fit into common database fields.
In addition to facilitating accurate data entry, these guides can help front office staff and registrars greet and address parents and other family members in a culturally responsive and respectful way.

New Coordinators
You will notice that there is a "New Coordinators" tab on this page. The goal for this tab is to provide information for new coordinators that will give them a useful introduction to the roles and responsibilities of early childhood coordinators. Determining what should be included on this tab is challenging, especially if we want to avoid overwhelming people who are brand new to their position. If you have any feedback/suggestions on what should be included (e.g., what is the most important information for new coordinators?), please let me know (su.nm.etats|nworb.p.ekim#su.nm.etats|nworb.p.ekim).

Parent Aware
In December 2016, all public schools and Head Start programs received a Parent Aware Indicator Change email. The new Parent Aware indicators will not go into effect until July 1, 2017. All public school districts that have ratings that expire from now until August 30, 2017 will be due to MDE and re-rated by the end of June. You will receive a Parent Aware re-rating email notification from MDE with instructions, due date and application materials. You may also find Parent Aware application materials by clicking here. As a public school district, you are not required to have a Develop account for your rating. If you have questions about a Parent Aware Rating or Develop, please contact Jessica Mattson, Parent Aware Coordinator at su.nm.etats|nosttam.acisseJ#su.nm.etats|nosttam.acisseJ or 651-582-8744.

Professional Learning Opportunities
PreK-3 Principal Leadership Series - Cohort 4 - Begins September 19, 2017
School Readiness coordinators often attend on Days 1 and 5. Tremendous feedback from early childhood folks who have participated. Register with a principal!
Go to the MESPA website to register, or click here.
More information about PreK-3 and the website for the series is on the MN PreK-3rd Grade website. Click here for Principal Leadership Series page.

Building PreK-3 Systems: Alignment to Coherence - Starts October 4, 2017
With Joanne Quinn, based on her work and book with Michael Fullan, Coherence: The Right Drivers in Action for Schools, Districts, and Systems.
Go to the MESPA website to register, or click here.
More information about PreK-3 and the website for the series is on the MN PreK-3rd Grade website. Click here for Coherence page.

School Readiness
The School Readiness Program Plan is no longer required. Instead, similar requirements were added to World's Best Workforce. More information on how to include this in your World's Best Workforce plan are forthcoming. In the meantime, see this page of the MDE website:

You will find this document, World’s Best Workforce Goal #1: All Children Ready for School Writing Goals and Strategies to be helpful. Please note the agreed upon expectations of school readiness, designed to highlight children’s right to enter kindergarten:

  • Child is at least five years of age by September 1 of the child’s enrollment year (Minnesota Statutes, section 120A.20).
  • Child has received early childhood screening (Minnesota Statutes, section121A.17).
  • Child has received medically acceptable immunizations (Minnesota Statutes, section121A.15).

Voluntary Pre-Kindergarten