Introduction
Early Education Student (EE Student) is a process for reporting children registered in Early Childhood Family Education and School Readiness (ECFE/SR). The purpose of the new system is to better understand children’s experiences prior to kindergarten.
This webpage contains technical assistance materials to help with implementation of EE Student*. The link to the EE Student page is http://education.state.mn.us/MDE/dse/datasub/EarlyEducStudent/
MDE Contact:
Please contact Avisia Whiteman at su.nm.etats|nametihW.aisivA#su.nm.etats|nametihW.aisivA if you have any questions about Early Education Student.
*Always refer to the MDE website for official information.
Announcements
A number of districts are implementing Voluntary Prekindergarten. If you have questions about reporting for EE Student, please contact su.nm.etats|nametihW.aisivA#su.nm.etats|nametihW.aisivA
If you have question on MARSS, please contact MARSS directly.
Information on Specific Software Vendors
Districts are not required to use a software vendor. Some may choose to do so. For those districts, resources are listed here. Note that you will want to coordinate with the vendor utilized by your MARSS office to ensure smooth communication for your district. Districts may use one of these or many other vendors, or no vendor, for their ECFE and School Readiness data.
Invitations were sent to all student information system vendors inviting them to present their systems during these bi-weekly calls and we welcome all new vendors as well. MDE does not endorse any individual software vendor. Each district must select what works for them. JMC developed the following resource to support districts in using their system. JMC Handout For those interested in Infinite Campus resources, go to http://www.infinitecampus.com/home/services/campus_support/
Other vendors interested in posting TA materials may contact su.nm.etats|nametihW.aisivA#su.nm.etats|nametihW.aisivA to have them posted here.
The following vendors have contacted MDE regarding their interest in supporting local districts in managing their early childhood data - Affinety Solutions, ARUX, Edupoint, Infinite Campus, JMC, PowerSchool, R School, Skyward (formerly Genesis), Synergy, TIES and YFI.
A list of Regional Management Information Centers and associated districts are below. Districts do not need to be geographically located in the RMIC's region to receive support. You may want to connect with your MARSS staff to determine which if any of the RMICs your district uses when you are considering software options to store the data.
Map of RMICs with contact information
List of Districts by RMIC
State Reporting
Getting Set Up to Start Reporting
Districts at the very start of the process may follow the EE Student Steps to begin start their district in the system.
Early Education Student Steps
ECFE/SR Coordinators may need to set up a secure MDE account if this is the first time they are accessing private student data through MDE. In other words, if you do not work with MARSS numbers for EC Screening or EI/ECSE, you will need to create a new account. This account will be used for other early childhood reports in the future so you are getting ready for those early. Directions on how to set up an account are located at
http://education.state.mn.us/MDE/SchSup/DataSubLogin/index.html
Once your district has submitted the Superintendent's Authorizations, log into this secure account and you may go in and request access to EE Student and, if you are new to it, the State Student ID Validation website. Note - if you are are submitting data for multiple districts, access must be requested for all districts simultaneously. This means that all Superintendents must submit their authorizations on a similar time frame.
If any of the Word documents below are edited for local use, such as the Parent Questionnaire, please remove the MDE logo and address information. If districts choose to use the forms as they are it is fine to leave the logo in place. If you would prefer to suggest edits for statewide benefit, please contact Avisia Whiteman at the email address located at the bottom of the screen.
Student Data Forms
The Early Education Student Data Form is below. It is NOT to be presented to parents. See the Parent Questionnaire section below for that information. EE Student Student Data Form is for district staff to use as needed to submit data ONLY IF IT SUPPORTS DATA GATHERING AND REPORTING LOCALLY. If other sources are available, please use those. For example, online registration or student information software systems may contain a bulk of this information with minimal follow up on remaining elements such as classroom volunteer status.
ED Form-02471-04 Early Education Student Data Elements for 2016-17.docx
ED Form 02470.04.1 Parent Questionnaire.docx
Please see the Parent Questionnaire tab for the translated versions of the Parent Questionnaire.
